Job reference: DEBIOR Job Title: Contract Administrator Sector: Facilities Management and Building Services Location: UK, North Town / City: Washington salary range: £15,000 - £20,000 Job Type: Permanent full-time |
Job description: Duties will include;
* To provide dedicated payment application and administration on various contracts.
* Prepare draft invoices for completed works in accordance with the contract financial procedures as detailed within the contract quality plan.
* Manage the payment application process via in-house system & client systems
* Provide assistance in the preparation of quotation, budget estimates and tenders if required.
* Maintain accurate records pertaining to all financial procedures in accordance with the company QA procedures.
* Ensure regular reviews are conducted of WIP reports and financial accounts, highlighting jobs over 60 days that are
complete but not yet under application of identified as comprehensive.
* Assist in the preparation of financial reports as required
* Provide administration support for Contract Managers for financial queries.
* Manage accurate filing system.
* Working knowledge of timesheets and assist with input when required.
* To deal with client telephone invoice queries. Flexible approach to all telephone queries, to deal with and then pass on to the appropriate person.
* Financial adjustment, if necessary, to wrongly booked items.
* To be aware of financial profit, to analyze and report any failures to Contract Manager.
* Dealing with sub contractors and supplier invoices
* Organising and assuring the smooth running of the out of hours call out rotas' for all mobile engineers on a national basis
* Processing holiday and sickness forms.
* Processing engineers timesheets on a weekly basis ensuring hours are correct and expenses are backed up with receipts
* Arranging team meetings with various contract managers
* Collating information to produce monthly financial reports and preparing them for monthly budget meetings
This is an excellent opportunity to for candidates that are looking to develop a career within the Facilities management arena with a leading contractor.
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